Job Title:  Payroll Administrator

JOB INFORMATION

• Job Title: Payroll Administrator Staff
• Pay Grade: 53
• Job Code: 128255

JOB SUMMARY

LEVEL OF RESPONSIBILITY

• General responsibilities with standardized processes. Works under limited supervision. Resolves routine questions and problems. Refers the more complex issues to higher levels. Follows established procedures to accomplish requirements of job. Some latitude for deviation.

ESSENTIAL FUNCTIONS

• Coordinate and administer payroll processes and reconciliation of bi-weekly payrolls for each of the company’s payroll groups, ensuring all benefits, taxes and other deductions are made in accordance with regulations and/or employee requests.
• Ensure deductions and adjustments for loans, garnishments, payroll advances, workers compensation, overpayments, underpayments, etc. are made in a timely and accurate manner.
• Ensure reimbursements are made in a timely and accurate manner.
• Transfer payroll information to Financial Accounting and Accounts Payable on a pay period basis.
• Prepare required reports and review requests for checks to third party vendors.
• Resolve timekeeping issues detected in the payroll process and advise timekeepers accordingly.
• Analyze and resolve problems occurring during the payroll process.
• Coordinate activities and reconcile payroll information with Compensation, Benefits, and Accounting staff as needed to ensure balancing of all systems and accounts.
• Support the annual W-2 process.
• Ensure proper documentation and accounting of all payroll period related items.
• Prepare special and unique reports and analyses for various departments, as needed.
• Prepare reconciliations of payroll accounts and resolve any reconciling items identified.
• All other duties as assigned.

REQUIREMENTS

• Bachelor's Degree , And 2 years of experience in accounting, auditing, or processing in-house payroll; Or
• Associate's Degree , And 4 years of experience in accounting, auditing, or processing in-house payroll; Or
• High School Diploma/GED And 6 years of experience in accounting, auditing, or processing in-house payroll.

PREFERRED QUALIFICATIONS

• Experience with complex timekeeping rules and overtime policies and/or group timekeeping.

WORKING CONDITIONS

• Office environment.
• May work non-standard hours.
• Performs computer functions for extended durations.

SPECIAL SAFETY REQUIREMENTS

• Member will not be required to drive in order to perform their job duties.
• Member is not required to perform any safety sensitive duties.

KNOWLEDGE, SKILLS AND ABILITIES (KSAS)

• Demonstrated knowledge of payroll processes, procedures, administration, and systems.
• Demonstrated ability to understand and interpret complex information and handle a wide variety of payroll issues.
• Demonstrated in-depth knowledge of all aspects of state and federal payroll regulations (i.e. wage and hour laws) and other required deductions.
• Demonstrated ability to effectively handle difficult, sensitive, and confidential information.
• Demonstrated ability to communicate effectively in speech and writing.
• Demonstrated ability to interact effectively and professionally with team members, leaders, and customers.
• Demonstrated ability to work independently and as part of a team.
• Demonstrated ability to manage multiple projects and assignments as required by workload.
• Demonstrated ability to multi-task, prioritize and meet deadlines.
• Demonstrated ability to troubleshoot, diagnosis problems, and resolve effectively.
• Demonstrated analytical and problem solving skills.
• Demonstrated computer skills with knowledge of MS-Office Suite (e.g., Word, Excel, PowerPoint, Outlook) and company software (e.g., SAP)
• Demonstrated ability to understand and comply with company policies and Standard Operating Procedures (SOPs).
• Demonstrated ability to understand systems and processes.

HEALTH AND SAFETY (MEDICAL/DOT REQUIREMENTS)

• Pre-Employment Drug Screen

SALARY RANGE

$59,093 - $78,790